A no show no call warning letter says the same things as the write-up form in the shape of a letter, for the employer whose practice is to give warnings in writing addressed to the employee. The shift and date missed, no notice by the deadline, the attempts to reach them with times. The attendance policy's section cited with the acknowledgment date. The expectation. The step at the next occurrence. A request to sign and return an acknowledgment, with a comments line. The employee handbook template on this site prints the policy the letter cites, free and without an account.
The facts paragraph
You were scheduled to work from the time on the date. You did not attend and did not notify the manager by the deadline the attendance policy requires. The manager attempted to reach you at the times and left messages. You made contact on the date at the time. Facts, in the second person, without adjectives.
The policy paragraph
The attendance policy's no call no show section defines the event, an absence from a scheduled shift with no notice to the named person by the stated deadline, and sets the step at each occurrence; the employee acknowledged it with the handbook at hire. The letter quotes the section and the acknowledgment date.
The expectation and the step
From now on, attend as scheduled and, where you cannot, notify the manager by phone before the deadline. This letter is a written warning, the policy's step at a first occurrence; a further occurrence in the counting period will result in the next step, as the policy states.
The acknowledgment
Please sign and return the enclosed copy to confirm receipt; you may add comments. A refusal is noted with a witness. HeadcountDesk Pro keeps the letter with the policy version; the handbook template prints the policy. From the vendors' own pricing pages, cited below: Homebase lists its Essentials plan at $30 per location per month billed monthly or $24 billed annually, with unlimited employees, and a Basic plan at $0 for one location with up to 10 employees; BambooHR starts at $10 per employee per month for Core and $17 for Pro; Deputy's Core plan is $6.50 per user per month. HeadcountDesk Pro is $24 per month per location.
Questions people ask about no show no call warning letter
Letter or form?
Either is a record; the letter suits an employer whose warnings are always in letter form, the form suits one who wants the boxes.
Should the letter be sent by post?
Handed over where possible, posted to the address on file where not, with the method recorded.
Is the handbook template free?
Yes, without an account.