Best employee management system
- Sections in the handbook
- 19
- Paid time off, hours a year
- 120
- PTO accrued per period, hours
- $4.62
Every figure on this page is computed from the inputs you enter, by the method stated below it. The only constants HeadcountDesk supplies are the published federal payroll tax rates and the overtime multiplier, each cited where it is used. The defaults are a worked example to replace with your own.
The best employee management system for a small employer is a file per person with six things in it and a reminder attached to each: the signed handbook acknowledgement, the contract, the onboarding record, the timesheets, the reviews and the letters. A system is the file plus the chasing; software is one way to have it. The free tools on this site produce each document without an account; HeadcountDesk Pro keeps the file and sends the reminders for $24 a month per location.
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The file per employee
One place per person: handbook acknowledgement, contract, onboarding checklist, every timesheet, every review, every letter. Not a shared drive with folders named by whoever set it up; a record with the same shape for everyone.
The reminders that make it a system
Acknowledgement unsigned after a week, review due, probation ending, I-9 reverification, equipment not returned. Each goes to the person who has to act. A file without reminders is an archive.
The documents, produced free
Each of the six comes from a free tool on this site: the free employee handbook template on this site, the free onboarding checklist on this site, the free employee contract builder on this site, the free PTO and overtime calculator on this site, the free review template on this site and the letters from the templates. Pro is where they are saved.
What the vendors charge
From the vendors' own pricing pages: Homebase lists Essentials at $24 per location per month billed annually or $30 monthly, with a free Basic plan for one location of up to ten employees; BambooHR lists Core at $10 and Pro at $17 per employee per month; Deputy lists Core at $6.50 per user per month. HeadcountDesk Pro is $24 a month per location.
Best employee management system: common questions
Is a spreadsheet an employee management system?
It is a file. It becomes a system when something reminds the right person that a signature is missing, which a spreadsheet does not do.
What should the system hold per employee?
The signed handbook acknowledgement, the contract, the onboarding record, the timesheets, the reviews and the letters.
Is it free to start?
The documents are free with no account. Pro, the file and the reminders, is $24 a month per location.
Will it do what you need for Best employee management system?
Tell us what your business needs and we will tell you straight whether HeadcountDesk Pro does it today, whether it is coming, or whether you are better off with something else. A person reads these and replies.