Handbook, contract and true-cost math
HeadcountDesk: The product itself, next to the document that uses it
A per-employee HR suite: A template library inside a platform built for every function at once
One product, three jobs
Write the handbook. Paper the hire. Know what it costs.
The handbook, the onboarding checklist, the contract, the timesheet and the review form, from your own figures.
Free for 14 days. No card needed.
Free to use
- No account
- No card
- No sign-up
HeadcountDesk Pro is $24 per month per location, billed monthly.
- 8
- free tools on this site the answer is never behind a login
- 10
- providers' own published prices, compared in the HR Software Pricing Index
- $24
- per month, per location Free tools: $0
- Built for small employers only
Tools
The tools, free and open
And the true annual cost of the person you are about to hire, before you hire them.
- Free tools Labor cost calculator Total the period's hours into its labor cost: overtime split out at time and one-half, unpaid breaks deducted, gross pay and the effective rate per paid hour. $1,826Gross pay for the period
- Free tools How to write an employee contract Set the salary, hours, leave, probation, notice and bonus terms, and see every figure the contract will state. $2,115.38Gross pay per pay period
- Free tools How to calculate employee turnover rate Work out your turnover rate for any period, annualise it, and put a cost on it from the salaries of the people who left. 29Turnover rate for the period, percent
- Free tools Timesheet invoice template Turn a contractor's timesheet into an invoice: hours at the agreed rate, premium hours, expenses, tax where it applies, and the balance due. $5,320Balance due
- Free tools New employee onboarding checklist Scope the onboarding of one hire: how many items, which are due by day one, and what the manager time costs. 37Checklist items
- Free tools Free employee handbook template for small business Turn your PTO, holiday, probation and accrual choices into the figures every handbook section states, and see how many sections you need. 19Sections in the handbook
- Free tools 90 day performance review Score a 90 day performance review from competency ratings and the goals set at thirty days, at the weights you set, and see the probation decision and merit increase that follow. 76Overall review score, percent
- Free tools True cost of employee calculator Add employer payroll taxes, unemployment insurance, workers compensation, benefits and paid time off to the salary, and see the true cost per year and per productive hour. $75,775True annual cost of this employee
Free to use. No account, no card, no sign-up.
In figures
HR Software Pricing Index
6USD
Median published figure, the middle half 2.5 to 8 USD
9 sources with a published figure, read 5 October 2026.
Paper the hire. Cost the hire. Keep the record.
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The paperwork a hire actually needs
Handbook, onboarding checklist, contract, timesheet and review form, each built from your own PTO, probation and pay figures rather than a generic download you then edit for an evening.
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The true cost, before the offer goes out
Employer Social Security, Medicare and federal unemployment at the IRS rates, your state and workers compensation rates, benefits and paid time off, and the cost per productive hour that falls out of them.
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A record behind every document
Documents file themselves against the employee and the hire. Reminders go to the people who still have to sign. Everything exports.
HeadcountDesk Pro
$24
per month, per location
The answer is yours. Keeping it is HeadcountDesk Pro.
The answers are free forever. Pro turns them into your paperwork: your logo on the handbook and the contract, no watermark, every employee's documents saved against their record, reminders to the people who need to sign, and clean exports.
- Download as PDF
- No HeadcountDesk watermark
- Save and reopen later
- Your logo and company name on it
- Signing and review reminders emailed to your employees
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
Free for 14 days. No card needed.
HeadcountDesk Pro is $24 per month per location, billed monthly. Billed monthly. Cancel any time from your account page. Price and renewal terms are shown before checkout.
Why not just use an HR suite?
Need payroll filing, benefits enrollment and a shift rota? Buy a suite, or several. Need the handbook written, the contract right and the hire costed properly? That is the product.
Price for a team of twenty
HeadcountDesk: $24 a month per location, whoever is on the payroll
A per-employee HR suite: A fee for every employee you add, every month
Try before an account exists
HeadcountDesk: Every tool computes free, no card, no trial clock
A per-employee HR suite: A sales call and a quote
Built for
HeadcountDesk: Small employers, only
A per-employee HR suite: Every company size and every HR function
Suite pricing, for the record: BambooHR pricing starts at $10 per employee per month for Core and $17 per employee per month for Pro (bamboohr.com/pricing, retrieved 2026-09-02). Homebase Essentials is $24 per location per month on annual billing, or $30 billed monthly, with a free Basic plan for one location of up to ten employees (joinhomebase.com/pricing, retrieved 2026-09-02). Deputy Core is $6.50 per user per month (deputy.com/pricing, retrieved 2026-09-02). HeadcountDesk Pro is $24 per month per location, billed monthly, for every employee on it.