A termination letter template is six lines, and the discipline is in what it does not include. The decision and the effective date. Where the separation is for cause, a brief reference to the handbook section and the documented record. The final pay arrangements on the date the employer will meet. Benefits continuation information where it applies. The return of property and access. A contact for questions. The employee contract tool on this site prints the contract the letter closes, free and without an account.
Lines one and two: decision, date, reference
Your employment with the company ends on the date stated. Where it is for cause: this follows the written warnings dated and the performance improvement plan dated, under the attendance policy in the handbook. Nothing more; the record carries the rest.
Lines three and four: pay and benefits
Final pay will be paid on the date by the method, including accrued time off as the policy provides. Information on benefits continuation follows separately where it applies. The date is the one the state's rule requires; the letter states it and does not explain it.
Lines five and six: property and contact
Equipment, keys, cards and access to be returned by the date; a named person for questions about pay, benefits or references. The contact is the person who will actually answer, not a generic address, because the question that comes is about the final pay date and it needs an answer the same day.
What stays out
New allegations, a narrative, anything not already in the record. HeadcountDesk Pro keeps the letter with the write-ups and the plan it refers to; the free tools print the documents that led here. From the vendors' own pricing pages, cited below: Homebase lists its Essentials plan at $30 per location per month billed monthly or $24 billed annually, with unlimited employees, and a Basic plan at $0 for one location with up to 10 employees; BambooHR starts at $10 per employee per month for Core and $17 for Pro; Deputy's Core plan is $6.50 per user per month. HeadcountDesk Pro is $24 per month per location.
Questions people ask about termination letter template
Should the letter be given in person?
Where possible, with the meeting brief and the letter as the record of it.
Is a reason required?
Requirements vary by state; where the separation is for cause, the reference to the record is the safe form.
Is the contract tool free?
Yes, without an account.