A termination letter example is worth more than a template because it shows how little the letter should say. Below is the shape of one for a separation for cause after documented warnings: six lines, each doing one job, none arguing. The employee contract tool on this site prints the contract the letter closes, free and without an account; the paid product keeps the letter with the write-ups and the plan it refers to.
Lines one and two
Your employment with the company ends on the date stated. This decision follows the written warnings dated and the performance improvement plan dated, under the attendance policy in the employee handbook you acknowledged on the date. Nothing more about the reason; the record carries it, and the record is where the employee saw it at the time.
Lines three and four
Your final pay, including accrued paid time off as the policy provides, will be paid on the date by the method. Information about continuing benefits, where it applies, is enclosed or follows separately. The date is the one the state's rule requires, stated rather than explained.
Lines five and six
Please return the equipment, keys and cards listed by the date; access to company systems ends on the effective date. For questions about pay, benefits or references, contact the named person. A person, not an address.
What the example leaves out
Any new allegation, any narrative, any adjective. A letter that is read a year later by an adviser should read as a summary of a record that already existed. HeadcountDesk Pro keeps that record. From the vendors' own pricing pages, cited below: Homebase lists its Essentials plan at $30 per location per month billed monthly or $24 billed annually, with unlimited employees, and a Basic plan at $0 for one location with up to 10 employees; BambooHR starts at $10 per employee per month for Core and $17 for Pro; Deputy's Core plan is $6.50 per user per month. HeadcountDesk Pro is $24 per month per location.
Questions people ask about termination letter example
Does the example apply to a layoff?
The same shape with line two replaced by the business reason, briefly.
Should the letter mention unemployment insurance?
Where state rules require a notice, it is enclosed; the letter refers to it.
Is the contract tool free?
Yes, without an account.