An onboarding email template for new employee use is, in practice, the email sent two days before the start, and its job is to answer every question the hire would otherwise ask on the morning. The time and the place or the link. Who meets them. What to bring. What equipment is waiting and which accounts will work. The first day's schedule, hour by hour. Who to call if the train is late or the link fails. The onboarding checklist on this site carries the email as a line with its date, free and without an account.
The lines
Start time; address or link; the person who meets them, by name; what to bring, including any forms not yet returned; the equipment ready for them; the accounts that will work; the day's schedule; the number to call. Each line answers one question.
The tone
Practical and warm: the manager's own sentence at the top, then the lines. An email that reads as a system notification sets the tone for the month. Two sentences of the manager's own at the top are enough; the practical lines do the rest.
What it follows and precedes
It follows the welcome email that carried the contract and the handbook, and precedes the day-one schedule and the first-week check-in. The sequence is on the checklist with dates. Sending it two days before rather than the night before leaves time for the reply that says the link does not work.
The record
Sent on the date, with the checklist line ticked. HeadcountDesk Pro sends the sequence and keeps the signed documents it carries; the checklist on this site prints it. From the vendors' own pricing pages, cited below: Homebase lists its Essentials plan at $30 per location per month billed monthly or $24 billed annually, with unlimited employees, and a Basic plan at $0 for one location with up to 10 employees; BambooHR starts at $10 per employee per month for Core and $17 for Pro; Deputy's Core plan is $6.50 per user per month. HeadcountDesk Pro is $24 per month per location.
Questions people ask about onboarding email template for new employee
Who sends it?
The manager, in their own name.
Should it include the handbook?
The handbook went with the welcome email; this one reminds if the acknowledgment is still outstanding.
Is the checklist free?
Yes, without an account.