A new employee onboarding email template has a fixed part and a fresh part, and both matter. Fixed: the contract and the handbook attached with the date to return them, the start date and time, the place or the link, the person who meets them, what to bring, and a line saying the first-day schedule follows two days before. Fresh: the greeting, in the manager's words, about this person. The onboarding checklist on this site carries the email as its first dated line, and the contract tool and handbook template print the attachments, free and without an account.
The fixed lines
Written once and reused, because they answer the same questions for every hire: when, where, who, what to bring, what to sign and by when. A line missing from the template is a question asked on the first morning.
The fresh greeting
Two sentences: what decided the hire, and what the first weeks are about. The part that cannot be templated, and the part the hire reads twice. A greeting that could go to any hire reads as if it did, and the hire notices before the second paragraph.
The attachments
The employee contract tool and the employee handbook template on this site print the contract and the handbook with the hire's name, role, start date and employee ID, so the attachments are theirs. The forms are the government's.
The record
Sent on its date, the checklist line ticked, the signed attachments kept when returned. HeadcountDesk Pro sends and keeps; the checklist on this site prints the line. From the vendors' own pricing pages, cited below: Homebase lists its Essentials plan at $30 per location per month billed monthly or $24 billed annually, with unlimited employees, and a Basic plan at $0 for one location with up to 10 employees; BambooHR starts at $10 per employee per month for Core and $17 for Pro; Deputy's Core plan is $6.50 per user per month. HeadcountDesk Pro is $24 per month per location.
Questions people ask about new employee onboarding email template
Should the template be in the manager's voice or the company's?
The manager's; the company's voice is the handbook.
Is one email enough?
It is the first of five; the checklist carries the sequence.
Is the checklist free?
Yes, without an account.