An employee onboarding email template is really five, because the sequence has five messages and each has a job. The welcome, carrying the contract and the handbook with the return date. The two-days-before email with the practical lines. The day-one schedule with the team by name. The first-week check-in with its two questions. The thirty-day review invitation with the template attached. Each has fixed lines and a fresh greeting. The onboarding checklist on this site carries the five as dated lines, free and without an account.
The welcome
Fixed: attachments, return date, start date and place, who meets them, what to bring. Fresh: two sentences about why this person. The employee contract tool and the employee handbook template on this site print the attachments.
Two days before, and day one
Fixed: time, place or link, the person by name, equipment and accounts ready, the hour-by-hour schedule, who to call. Fresh: the answer to whatever the welcome prompted. The two-days-before email is the one that removes the first-morning questions; the day-one email is the one the hire reads at breakfast.
The first-week check-in
Fixed: what is unclear, what do you need. Fresh: nothing; the answers are the point, and they become the next hire's checklist lines. Two questions, asked at the end of the first week, and answered honestly because the hire has not yet learned what not to say. The answers are the most useful thing the sequence produces.
The thirty-day review
Fixed: the invitation and the review template attached with the self-assessment first. Fresh: a line about what the manager has seen. HeadcountDesk Pro sends the sequence and keeps the documents; the checklist on this site prints it. From the vendors' own pricing pages, cited below: Homebase lists its Essentials plan at $30 per location per month billed monthly or $24 billed annually, with unlimited employees, and a Basic plan at $0 for one location with up to 10 employees; BambooHR starts at $10 per employee per month for Core and $17 for Pro; Deputy's Core plan is $6.50 per user per month. HeadcountDesk Pro is $24 per month per location.
Questions people ask about employee onboarding email template
Can the five be automated?
The sending on the dates, yes; the fresh lines are the manager's.
Who should they come from?
The manager, in their own name.
Is the checklist free?
Yes, without an account.