Welcome email to new employee
- Checklist items
- 37
- Items due before or on day one
- 17
- Items due in the first 30 days
- 20
Every figure on this page is computed from the inputs you enter, by the method stated below it. The only constants HeadcountDesk supplies are the published federal payroll tax rates and the overtime multiplier, each cited where it is used. The defaults are a worked example to replace with your own.
A welcome email to a new employee is sent by the manager a week before the start date and does four things: gives the logistics of day one, lists what to bring for the I-9 and the forms, names the one person the new hire can ask anything, and links the handbook to read and acknowledge before they arrive. It is the first item on the onboarding checklist the new hire sees. The onboarding checklist on this site lists it with the rest, free and without an account; HeadcountDesk Pro sends it and records it.
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Day one, in one paragraph
Date, time, place or link, who meets them, what the morning looks like. The paragraph that removes the first-day guesswork.
What to bring and what to read
The I-9 documents by name, the tax and state forms, the handbook to read and acknowledge before arriving. The free employee handbook template on this site produces the handbook; the checklist lists the forms.
One person to ask
A name, an email and a number for anything at all, for the whole first month. Not an inbox, and not the manager, who is the person the new hire is least likely to ask a small question.
From the manager, ticked on the checklist
In the manager's own words from their own address, and recorded as sent on the onboarding checklist. From the vendors' own pricing pages: Homebase lists Essentials at $24 per location per month billed annually or $30 monthly, with a free Basic plan for one location of up to ten employees; BambooHR lists Core at $10 and Pro at $17 per employee per month; Deputy lists Core at $6.50 per user per month. HeadcountDesk Pro is $24 a month per location.
Welcome email to new employee: common questions
When should the welcome email go?
About a week before the start date, once the contract is signed and the equipment is ordered.
What should it not include?
The whole handbook pasted in, or a list of thirty tasks. Logistics, what to bring, who to ask, what to read.
Is the onboarding checklist free?
Yes, with no account. Pro sends the email and records it.
Will it do what you need for Welcome email to new employee?
Tell us what your business needs and we will tell you straight whether HeadcountDesk Pro does it today, whether it is coming, or whether you are better off with something else. A person reads these and replies.