Small business PTO policy
- Sections in the handbook
- 19
- Paid time off, hours a year
- 120
- PTO accrued per period, hours
- $4.62
Every figure on this page is computed from the inputs you enter, by the method stated below it. The only constants HeadcountDesk supplies are the published federal payroll tax rates and the overtime multiplier, each cited where it is used. The defaults are a worked example to replace with your own.
A small business PTO policy is decided once, written in the handbook and applied to every request the same way: the days per year, the accrual, the cap, the carryover, the payout at leaving, the notice and the coverage rule, plus the state's overlay on sick leave and payout. The employee handbook template on this site writes the section from your figures with a state addendum, free and without an account; HeadcountDesk Pro keeps the balances and the calendar and records every decision.
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Decide the seven figures
Days, accrual, cap, carryover, payout, notice, coverage. The free employee handbook template on this site asks for each and writes the section.
Write it, acknowledge it
The section in the handbook, acknowledged by every employee, re-acknowledged when it changes. The acknowledgement is what makes a denial defensible.
Apply it the same way
Each request against the balance and the coverage rule, decided and recorded with the reason. Pro does that; consistency is the defense.
Mind the state
Paid sick leave, payout at leaving and use-it-or-lose-it are decided by state law in some states; the addendum carries the state's rule. From the vendors' own pricing pages: Homebase lists Essentials at $24 per location per month billed annually or $30 monthly, with a free Basic plan for one location of up to ten employees; BambooHR lists Core at $10 and Pro at $17 per employee per month; Deputy lists Core at $6.50 per user per month. HeadcountDesk Pro is $24 a month per location.
Small business PTO policy: common questions
What should a small business PTO policy include?
Days, accrual, cap, carryover, payout, notice, coverage, and the state's rules on sick leave and payout.
Is the handbook template free?
Yes, with the state addendum and no account. Pro keeps the balances.
Can I change the policy later?
Yes, prospectively, with the handbook re-acknowledged; accrued balances are kept.
Will it do what you need for Small business PTO policy?
Tell us what your business needs and we will tell you straight whether HeadcountDesk Pro does it today, whether it is coming, or whether you are better off with something else. A person reads these and replies.