An HVAC employee handbook template is the general handbook with the trade's own sections added, and it is the additions that a contractor's crew actually reads: the company vehicle and tool policy, on-call and overtime, licenses and certifications kept current, refrigerant handling and recovery, conduct on a customer's premises, and safety. The Department of Labor's overtime page, cited below, says that unless exempt, employees covered by the Act must receive overtime pay for hours worked over 40 in a workweek at not less than time and one-half their regular rate. The employee handbook template on this site prints the handbook with those sections from your policies, free and without an account.
Vehicles and tools
Who may drive, personal use, fuel cards, tickets, accidents, the tool issue and return record, what is the employee's and what is the company's. The section a write-up about a van most often cites. A tool issue record signed at hire is what makes a missing tool a conversation rather than an argument.
On-call, overtime and pay
The on-call rota, the response expectation, how on-call time and call-outs are paid, and the overtime rule for non-exempt technicians on the DOL page cited below. The PTO and overtime calculator on this site is the arithmetic.
Licenses, refrigerant, safety
The licenses and certifications each role must hold and keep current, with the record; refrigerant handling and recovery as the law requires, without a figure stated here; the safety rules for electrical, height, confined spaces and the truck.
Customer premises and the rest
Conduct in a customer's home, photographs and privacy, damage reporting, payment handling. Then the general sections: attendance, PTO, expenses, conduct. HeadcountDesk Pro keeps the handbook version with each acknowledgment. From the vendors' own pricing pages, cited below: Homebase lists its Essentials plan at $30 per location per month billed monthly or $24 billed annually, with unlimited employees, and a Basic plan at $0 for one location with up to 10 employees; BambooHR starts at $10 per employee per month for Core and $17 for Pro; Deputy's Core plan is $6.50 per user per month. HeadcountDesk Pro is $24 per month per location.
Questions people ask about HVAC employee handbook template
Does an HVAC handbook need a drug and alcohol policy?
A contractor with drivers usually has one; the template carries the section for the employer's own policy.
How is on-call pay set?
By the employer, within the wage and hour rules; the handbook states the rate and the calculator on this site shows the overtime.
Is the template free?
Yes, without an account.